Publication matter about the personal information

Sakata Warehouse, inc.
Toshiyuki Tobita, General Manager, General Affairs and Accounting Department, PMS Manager

In accordance with the “Act on the Protection of Personal Information” and JISQ 15001: 2006, the following matters will be announced.
(including matters to be made available to the principal)

  • A. Description of Business
    • General warehouse, trunk room, transportation and handling, management of affiliated companies
  • B. Scope of use
    • (a) Processing of applications and cancellations related to the above business contents
    • (b) Management required for continuous service provision and post-termination management
    • (c) When personal information processing (in whole or in part) is entrusted to us by a customer, we use the information in order to appropriately execute the relevant work.
    • (d) Use in accordance with contracts with customers and laws and regulations

Table of Contents

1. Purpose of use of personal information
2. Provision of personal information to third parties
3. “Outsourcing” of Personal Information
4. Matters concerning procedures, etc. for responding to “requests for disclosure, etc.”
5. Items related to the reception desk for complaints and consultations

1. Purpose of use of personal information

(1) Purpose of use of personal information

When obtaining personal information directly from a person in writing, the purpose of use shall be clearly indicated each time.
If personal information is acquired directly or indirectly, it will be handled within the following restrictions on the purpose of use.

Personal information Purpose of use
(a) Customer information For communication regarding the execution of customer information business activities and consignment services
(b) Registered staff information Registered Staff Information For communication regarding the provision of work information and performance of duties
(c) usiness partner information For communication regarding outsourcing and management of business partner information services
(d) Employee (employee) information Employee (employee) information Employee management in personnel, general affairs, and general affairs, and related communications
(e) Applicant Information Applicant Information For recruitment and incidental communication
(f) Consultant information For receiving and responding to requests for inquiries, complaints, consultations, disclosure, etc.
(g) Shareholder information Notice and communication regarding shareholder management and exercise of rights in accordance with the Shareholder Information Act

(2) Purpose of use of entrusted personal information

The purpose of our company’s use of entrusted personal information is as follows.

Personal information Purpose of use
(a) Client Employee Information Management materials for education and consulting
(b) Destination information For logistic (distribution center) operations

(3) Acquisitions through mergers, spin-offs and business succession

There is no acquisition of personal information by merger, spin-off or business succession.

(4) Matters concerning “shared use”

Our company will share personal information within the following Sakata Group (affiliated companies).

Sakata Group (affiliated companies)

■Sakata Warehouse, Inc.
Our company
■SAKATA SANGYO CO., LTD.
Business Activities: Outsourcing work at plants, temporary staffing, introduction, maintenance, and greening
Address: 2-9- 25 Tomobuchi-cho, Miyakojima-ku, Osaka-shi, Osaka, Japan
Person in charge of personal information: General Affairs & Accounting Department
■SAKATA ACENT Co., Ltd.
Sales: Distribution center operation management, warehouse work contracting, temporary staffing and introduction, HRM
Address: 2-9- 25 Tomobuchi-cho, Miyakojima-ku, Osaka-shi, Osaka, Japan
Person in charge of personal information: General Affairs & Accounting Department
Personal information for shared use is as follows:
The purpose of use is as explained in “1. Purpose of Use of Personal Information” and all items are shared.

(a) Customer information Used by sales personnel of each customer information company.
(b) Business partner information It is used by subcontractors of each supplier information company.
(c) Employee (employee) information Employee (employee) information: This information is used by all employees of each company except for the private portion.
(d) Applicant information It is used by people involved in hiring at each company.

These personal information were obtained directly from the person concerned through documents such as business cards and application documents.

2. Provision of personal information to third parties

Our company will appropriately manage the personal information obtained and will not provide it to a third party without obtaining the consent of the person in advance.
However, this does not apply in the following cases:

  • In accordance with laws and regulations
  • Cases where it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person in advance
  • Cases in which it is particularly necessary for the improvement of public health or the promotion of sound upbringing of children and in which it is difficult to obtain the consent of the person in advance
  • Cases in which it is necessary to cooperate with a public institution or a local public entity, or an entity entrusted by a public institution or local public entity in the performance of affairs prescribed by laws and regulations, and in which obtaining the consent of the person is likely to hinder the performance of said affairs

3. “Outsourcing” of Personal Information

Our company may entrust part of its business relating to personal information to other companies to the extent necessary to achieve its purposes.
These companies are evaluated according to our company standards, select reliable companies, and conclude contracts on the handling of personal information.

4. Matters concerning procedures, etc. for responding to “requests for disclosure, etc.”

Our company responds to requests from individuals or their agents for disclosure, correction, suspension of use, etc. of personal information subject to disclosure.

(1) Personal Information Requested for Disclosure

The personal information that is subject to disclosure applies to the personal information that our company provides by the person other than outsourcing.

(2) Where to Receive Requests for Disclosure

To request disclosure, please request the prescribed application form at the complaint/consultation counter of our company, attach the necessary documents, and send them by mail.
Please write “Disclosure request form enclosed” in red on the envelope.
Postal code: 534 – 0016
2-9- 25 Tomobuchicho, Miyakojima-ward, Osaka-city, Osaka
Sakata Warehouse, Inc. Complaint Consultant
TEL 06-6927-5530 FAX 06-6927-5510
Reception hours: 9:30 AM to 5:00 PM on weekdays (excluding Saturdays, Sundays and public holidays)

(3) Documents (Forms) to be Submitted upon “Request for Disclosure, etc.”

In the case of a “request for disclosure, etc.”, fill in all the prescribed matters in the application form (A), and then,
Please enclose identification documents (B) and send them by mail.

  • A. Application form prescribed by our company
    • Application for disclosure of “personal information subject to disclosure”
    • Application for Change/Suspension of Use of “Personal Information Subject to Disclosure”
  • B. Identity verification documents
    • One copy of official documents such as residence certificate

(4) “Request for disclosure, etc.” by an agent

If the person who makes the “request for disclosure, etc.” is an agent delegated by the person in question, please enclose the following documents in addition to the documents in the preceding paragraph.

  • One power of attorney and
  • One copy of official documents such as a representative’s residence certificate

(5) Fee for “Request for Disclosure” and its collection method

1,000 yen per application
Please enclose postage stamps for 1,000 yen in the application form.
*If the fee is insufficient or not enclosed, we will inform you of this, but if you do not pay within the specified period, we will treat you as if you did not request disclosure.
*No fee is required for changes or suspension.

(6) Method of Responding to “Request for Disclosure, etc.”

We will respond to the applicant’s address in writing.

(7) “Purpose of Use” of Personal Information Acquired in Connection with Requests for Disclosure

Personal information acquired in connection with a request for disclosure, etc. shall be handled only to the extent necessary for the request for disclosure, etc.
The submitted documents will be stored for two years after the completion of the response to the request for disclosure, etc., and then discarded.
*Reasons for Non-Disclosure of “Personal Information Subject to Disclosure”
The following shall not be disclosed.
If we decide not to disclose the information, we will notify you of the decision with a supplementary note of the reason.
In the case of non-disclosure, a prescribed fee will be charged.
The address stated in the application form and the address stated in the identification document
Cases where the person cannot be identified, such as when they do not match

  • When the authority of representation cannot be confirmed at the time of application by a representative
  • Where there are deficiencies in the prescribed application documents
  • Cases where the subject of a request for disclosure does not fall under the category of “personal information subject to disclosure”
  • Cases where there is a risk of harming the life, body, property or other rights and interests of the principal or a third party
  • Cases where there is a risk of causing a serious hindrance to the proper execution of the business of our company
  • Cases of Violation of Other Laws and Regulations

5. Items related to the reception desk for complaints and consultations

If you have any complaints or inquiries about our company’s handling of personal information, please contact the following.

(1) Contact for complaints and consultations regarding the handling of personal information

534 – 0016
2-9- 25 Tomobuchicho, Miyakojima-ward, Osaka-city, Osaka
Sakata Warehouse,Inc. Complaint Consultant
TEL 06-6927-5530 FAX 06-6927-5510
Reception hours: 9:30 AM to 5:00 PM on weekdays (excluding Saturdays, Sundays and public holidays)
Please note that we do not accept requests from visitors directly.

(2) “Purpose of Use” of Personal Information Acquired in Relation to Complaints and Consultations

Personal information obtained in connection with complaints and consultations shall be handled only to the extent necessary to respond.
The information you have provided will be stored for two years after the answer is completed and then discarded.

(3) Name of the “authorized personal information protection organization” to which our company belongs and the party to which complaints are filed

Our company currently has no accredited personal information protection organization to which it belongs.

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